Exercise your rights in Belgium
Which elements does the request have to contain?
The data subject has to send the Authority a dated and signed letter (with name, surname, date of birth, nationality and a copy of an identity card, passport or equivalent document).
The request also has to contain the following information (if it is known):
- the authority or service responsible for the alert;
- all relevant information about the personal data under dispute, such as the nature of the personal data, the circumstances in which or the place where one was informed about the data;
- any desired recitfications.
The Authority provides for a model letter for exercising your rights, in which you only have to fill in your personal information in the grey areas (in French and Dutch). The guide for exercising the right of access provides for 2 model letter annexed letters at the end of the document.
The guide for exercising the right of access provides for 2 model letters annexed at the end of the document.
What happens after you have submitted your request?
After the Authority has received your request for access, rectification or deletion, it will contact the competent authority and carry out all the necessary verifications. If the personal data were registered in the SIS II by Belgium, the Authority can, if necessary, have the data rectified or deleted, or have personal data inserted that differ from the personal data processed by the service in question. The Authority can also prohibit disclosure of the personal data.
Which information is given by the Authority?
When Belgian authorities registered the personal data in the SIS II, the Authority can, after having consulted with the police serviceinvolved , give the data subject all the information it considers appropriate. If foreign authorities registered the personal data in the SIS II, the Authority will contact the country that made the registration.
It is prohibited to disclose information where this information could affect the legal implementation of the alert, or the protection of the rights and freedoms of others. Disclosure is also prohibited during the entire period of an alert for discreet surveillance.
- The Authority
- European Data Protection Board (EDPB)
- European Data Protection Supervisor (EDPS)
- Customs Information System Joint Supervisory Authority
- Europol Joint Supervisory Body
- Schengen Joint Supervisory Authority
- Visa Information System (VIS)
- Global Privacy Enforcement Network
- Working Party on Police en Justice
- European Conference on Data Protection
- Berlin Group
- International Conference of Data Protection and Authorityers
- Conference of the Association francophone des autorités de protection des données personnelles